Estonian
Company Formation

Estonian companies are the way to “digital business” model in the jurisdiction that is the leading in technology transformation. You benefit from the low corporate tax, ease of digital documents application. Annual reporting is required both for trading and dormant companies.

Timeline of setting up Estonian company: Up to 30 business days from the KYC collection and payment

Requirements:

• Each company shall have at least one director and shareholder (can be the same person).
• Each company shall disclose UBO(s).
• Corporate directors and shareholders are allowed.
• All individuals involved in the future company shall provide a legalized copy of passport, proof of address in English or with sworn translation (utility bill, banks statement, rental agreement) not older than 3 months from the submission date.
• Shipping of original power of attorney and forms is required during the process.
• Annual reporting required.

Advantages of setting up an Estonian company:

• High-level conditions for business. The entrepreneurial ecosystem in Estonia is highly valued worldwide, supplying professional support and ensuring your comfort at every stage of business development.
• Fast and easy. A company is established completely online in 15 minutes, and taxes can be dealt with in just 5 minutes!
• Everything online. Unique digital services make entrepreneur life easier, and the Estonian e-government is the most innovative in Europe!
• Friendly environment. Estonia is one of the most crypto-friendly jurisdictions in the world. By getting the cryptocurrency license, you are sure that your business operates in a safe and legal space.
• Liberal tax system. Zero income tax helps your business to grow even faster!
• 24/7 control over your business. E-residency governmental program lets entrepreneurs manage the business from anywhere, entirely online.

In Estonia, you can obtain a Cryptocurrency Exchange licence issued and supervised under the Financial Intelligence Unit (FIU).

Timeline of setting up a company with a crypto license in Estonia: Up to 90 business days from the KYC collection and payment.

Requirements to get a crypto-license in Estonia:

• You should have an incorporated Estonian company (OU).
• You must have a local Estonian director.
• You must have a local Estonian AML-officer.
• You must have an office in Estonia.
• Company authorized share capital should be 12,000 EUR.
• All individuals involved in the future company shall provide a legalized copy of passport, proof of address in English, or sworn translation (utility bill, banks statement, rental agreement) not older than 3 months from the submission date.

Required Documents:

• Director(s) and Shareholder(s) Conviction Status Certificate from the country of citizenship, proving that person has a clean criminal record and has not been convicted in any wrongdoings in the country of citizenship.
• Director(s) and shareholder (s) proof of address in English or with sworn translation (utility bill, banks statement, rental agreement) not older than 3 months from the submission date.
• Signed share capital contribution confirmation from Bank or Payment system.
• Director(s) and shareholder (s) legalized copy of the passport.
• Director(s) and Shareholder(s) CVs.
• Notarised and apostilled set of documents.

Estonian private limited company must have a management board. The management board is the directing body of the private limited company that represents and directs the company’s business. The management board may have one member (director) or several members. A management board member need not be a shareholder, and a member of the management board must be a natural person with an active legal capacity.

At We Form Online, we have a wide base of professional directors. To find out more, please send us your business description and precise demands on the candidate.

Timeline for an appointment: Up to 14 business days from notification of Estonian Regulator

Service Description:

• Assigning a local Estonian director to Estonian register.
• Candidate with proper education and working experience is provided.
• The appointed director acts together with any other member of the board or individually.
• Providing a person with the KYC documents (passport copy, ID card copy, recent utility bill, bank statement updated to 3 months, selfies with the identity documents, CV).
• The person may be available for online verifications, such as online selfies, online photos of documents upon request.
• Additional documents and more complex verifications are not included in the initial package and shall be discussed prior to hiring.
• Services are paid for 12 months upfront or paid on a semi-annual basis.
• Scope of services may be discussed for each case separately.

All Estonian companies applying for a crypto license need to have an AML Officer. At We Form Online have a wide base of professional AML Officers. To find out more, please send us your business description and clear demands on the candidate.

Timeline for appointment: Up to 7 business days from notification of Estonian Regulator

Service Description:

• Assigning a local AML Officer to the license register.
• Candidate with proper education and working experience is provided.
• The appointed director acts together with any other member of the board or individually.
• The appointed AML Officer represents the company in the FIU acts in the best interest of the company.
• Providing a person with the KYC documents (passport copy, ID card copy, recent utility bill, bank statement updated to 3 months, selfies with the identity documents, CV).
• The candidate will be prepared and available for the interview in the FIU upon request.
• Services are paid for 12 months upfront or paid on a semi-annual basis.
• Scope of services may be discussed for each case separately.

To increase the share capital of an Estonian company, a share capital payment contribution must to be made by the shareholder (s) to the company corporate account.

Timeline: Up to 5 business days from receiving bank confirmation and payment.

Requirements:

• Receiving a signed physical confirmation from the Bank or Payment system of the share capital being contributed by the shareholder (s) to the company’s corporate account

Service Description:

• Registration of the share capital in the Estonian register.
• Apostilled and notarised updated commercial register extract in English.
• Shipping of the company documents to the client’s address if required.

The Estonian VAT number starts from «EE» and is followed by 9 digits. VAT registration is mandatory for companies with 40000+ EUR turnover from the beginning of a calendar year. Voluntary registration before reaching the 40000 EUR is also possible. As a VAT payer, a company must pay VAT to the Estonian Tax Department and submit monthly VAT returns.

Timeline: Up to 5 business days from receiving bank confirmation and payment.

All Estonian companies must submit Annual reports via the public digital system before the 30 of June of the following year. Even if the Estonian Company was «dormant» or «non-active», it is still obligated to submit zero Annual report within the stated deadline.

Timeline: 2-3 days for not-active companies from the moment of access obtainment to the digital system.

Service Description:

Performing complete accounting work for the whole period of the company’s activity if it was not done before. That means that if the company doesn’t have an accountant and needs to submit an annual report, our experts will be obligated to do accounting jobs for the whole period of the company’s activity to prepare the correct Annual Report.

Service Description:

• We are providing one page of a legal opinion from the Estonian lawyer regarding the activities of the Estonian companies and licenses in Estonia and EU.
• The letter of legal opinion is signed and stamped by the lawyer in Estonia.
• Upon the client’s request, legal opinion can be shipped as original to the client’s address anywhere in the world.

Timeline: Up to 10 days from the payment

Requirements:

• Providing details of the required legal opinion.
• Confirmation of the proposed wording.