United Kingdom
Company Formation

We Form Online has a dedicated department that undertakes company secretarial and other support services. Our company employees are experts in offering a complete scope of company secretarial services, are led by a skilled supervisory board and are supported by an experienced and devoted team. We Form Online professionals take pride in providing high-quality services with a quick turnaround time. The team members have also experience in offering services to notable customers and multinational corporations.

The Importance of a Company Secretary

The company secretary’s duties include all necessary administrative tasks within a company. Mainly, their role consists of three areas: the board, the private company and the shareholders.

They must ensure that the board members provide the necessary paperwork ahead of meetings and abide by board procedures. The secretary is responsible for ensuring compliance with legislation and proper conduct within company activity. They will be the point of contact for shareholders on matters regarding corporate legalities.

They are responsible for ensuring the company adheres to the legal requirements; they must be knowledgeable regarding company law, update and maintain the registers in case of inspection, and prepare director reports and accounts.

The company secretary will correspond with shareholders, dealing with the transfers of shares and any concerns. They would handle any preparation and paperwork arising before and after board meetings, such as informing all directors of the time, date and location of the meeting, producing agendas, taking minutes and producing a document at the end of the meeting and informing the appropriate people of any decisions made during the meeting, such as informing the regulatory information service if a decision was made regarding the payment of a dividend.

Companies opened in the United Kingdom allow you to enter international markets and star you business in almost any sphere of activities. You benefit from the low corporate tax, ease of digital documents application. Annual accounts filing is required both for trading and dormant companies.

Timeline of setting up a UK company: From 2 business days from the KYC collection and payment

Requirements:

• Each company shall have at least one director and shareholder (can be the same person).
• Each company shall disclose UBO(s).
• Corporate directors and shareholders are allowed.
• All individuals involved in the future company shall provide a copy of passport, proof of address in English or with sworn translation (utility bill, banks statement, rental agreement) not older than 3 months from the submission date.
• Annual account filing is required.

Advantages of setting up an UK company:

• High-level conditions for business. The entrepreneurial ecosystem in the UK is highly valued worldwide, supplying professional support and ensuring your comfort at every stage of business development.
• Fast and easy. A company is established completely online in 15 minutes, and taxes can be dealt with in just 5 minutes!
• Everything online. Unique digital services make entrepreneur life easier, and the UK e-government is the most innovative in Europe!

When your company has international operations, it can be challenging to maintain accurate and timely accounting and auditing reports. We Form Online can support you with cash auditing, payroll, taxation or sophisticated financial reporting. We offer a wide range of accounting, auditing, and taxation services to our customers. Our professions personally deal with every customer to provide adequate taxation solutions and financial advice. We also offer comprehensive and value-added services to our clients.

The benefits of outsourcing accounting services to We Form Online

We believe that the success of our outsourcing services is mainly based on our ability to establish effective and long-lasting client relationships, discuss complex issues and provide quick responses to client needs and requests.

We understand that our client wants to work with experts with extensive experience and knowledge of their industry. We create our engagement teams based on the client’s industry and the team members’ knowledge and expertise. We emphasize the quality of our services; our internal control and audit system cover every aspect of our services.

When your business is ready to go international and scale-up local presence and substance is a must. We provide the best possible start when you want to expand your operations. We Form Online can assist in finding the best professional directors and affordable offices. Our objective is to provide your business with a local presence focusing entirely on your total convenience. We can offer a completely equipped office space, shared coworking offices, virtual addresses or provide a registered address only, where all corporate post will be redirected to.

What is a Registered Office?

A registered office is the official registered address of the company, and it must be a physical location in the UK where official papers can be received. The registered office address does not have to be the company’s place of business and is often the company’s address providing corporate services, such as We Form Online. The address is on the public register, available to everyone.

By using our Register office service, you keep your residential address private, look professional with a Central London address.

Why use a registered office?

• The registered office address of the company must be based in the UK, you need this service if you are a non-UK resident.
• Using our registered office address, you will ensure that your residential address is not shown on the public register.
• Impress clients by basing your business in the heart of London.

Directorship and Business Support Services

Your company mail forwarding service needs to be able to reach wherever you are in the world. When you’re on the move, your post needs to keep up.

What is mail forwarding?

Mail forwarding is a service where your post is redirected or forwarded from one address to another. By using We Form Online mail forwarding service, you will always have access to your post.

A person with significant control (PSC) is someone who owns or controls your company. They’re sometimes called “beneficial owners”. You must identify your PSC and tell us who they are. This might be you or someone associated with your company. A company can have one or more PSCs. You must record their details on your company’s PSC register, and you’ll need to include this information when you set up (incorporate) your company.

With our PCS Online register, you can stay compliant as all UK companies must maintain and store a Register of people with significant control (PSC) in the company. This PSC information should then be included in the company’s Annual Confirmation Statement.

Important: If you fail to keep a PSC register, it is a criminal offence punishable by a fine and or up to two years’ imprisonment.

If a limited company is no longer required, the directors can request to be removed from the Companies House register. This process is known as a "Voluntary Company Dissolution".

What you get with the service:

We’ll complete all necessary documentation to dissolve your company and then send the documents to you to be signed by the company directors. Once returned, we shall file the documents on your behalf.

VAT registration is the process of listing your business with the Government as active in production and sales. After a business registers for VAT, it’s able to reclaim any VAT paid on company purchases and becomes responsible for:

• Charging VAT on any goods or services sold (and charging the right amount)
• Paying any VAT due to HMRC
• Submitting VAT Returns
• Keeping VAT records and a VAT account

Companies registered for VAT will be issued a unique VAT registration number (VRN). This number should be included on all of your business’ sales invoices.

Do I need to register for VAT?

In the UK, companies with a turnover of more than £85,000 are required to register for VAT. Your taxable turnover is the total value of all taxable sales you make throughout the tax year. Sales that are exempt from VAT don’t count towards your taxable turnover.

Voluntary VAT registration

Many small businesses and start-ups have a turnover under the £85,000 VAT registration threshold but still, choose to register for VAT. There are pros and cons of voluntary VAT registration, and the decision to opt-in voluntarily very much comes down to your particular business, as well as your own personal preferences.

Advantages of voluntary VAT registration

The advantages of voluntary VAT registration for entrepreneurs and small businesses include:

• You can reclaim some of the VAT on the goods and services purchased by your business.
• As your business grows, you may reach a turnover of £85,000. If you preemptively register for VAT before reaching this threshold, you could save the time and hassle of adjusting your prices to include VAT rates.

Disadvantages of voluntary VAT registration

Some of the disadvantages of voluntary VAT registration for entrepreneurs and small businesses might be:

• When you start charging VAT, it’s common practice to include the tax in your prices. Your products or services will therefore appear more expensive for the end-user.
• Once you’re registered for VAT, you’ll need to file VAT Returns, keep VAT invoices and receipts, and maintain VAT accounting records.